Tools and Applications


Solutions for PCOs, Event Planners, Education, Corporate
VCN provides you with the tools for virtual, hybrid & semi-live events
Built by industry specialists we offer our clients a unique event management platform that caters for many solutions on every scale.

Our platform delivers conferences, educational programmes and corporate content offering a comprehensive set of tools to construct, live stream, store and facilitate on-demand content.

Tools for Conference Organisers

Customisation

  • Customised conference landing pages
  • Integrated with ticket sales
  • Customisable sponsor options
  • Invite sponsors or partners via the platform 
  • Facilitate the ability to sell slots in around talks, sessions, blocks or maybe just the keynote speaker 
  • Flexible, simple and intelligent!

Conference Management

  • All your conferences managed from a single dashboard
  • Hierarchical team creation options
  • Smart, flexible conference construction tools
  • Drag and Drop program construction
  • Session release date and time schedule planning
  • Team consolidation and management
  • Interactive checklists to monitor progress and presenter activity
  • Communication channels between management, presenters and attendees
  • Dashboards for all participants including attendees
  • Content management including video, documents and images

Presenter Recording – Smart Studio

  • Fully automated presenter recording
  • Automated program content placement 
  • Easy to understand presenter tutorials
  • Presenters can review, delete and re-record their content
  • Upload video, audio, images, bios, and presentations
  • No external AV resources required
  • No 3rd party recording software required

Sponsor Options & Management

  • Comprehensive sponsor options
  • Virtual sponsor booths
  • Automated option to create sponsor bidding for sessions
  • Create your own videos  and customised opt-in advertisement
  • Resource upload to sponsor booth – video, images, documents, presentations
  • Sponsors dashboard providing lead generation analytics

Event Marketing

  • Pre event marketing
  • Mailouts to your membership/contact list
  • Follow-up email marketing
  • Automated registration for ticket purchasers and attendees

Ticketing Options

  • Customisable ticketing options
  • Price any and all parts of your conference
  • Create any type of ticket purchaser or attendee
  • Create ticket packages around speakers and sessions
  • Discount codes
  • Free tickets

Payment Processing

  • Inbuilt Stripe payment processing platform
  • Multiple pricing options

Poster & Abstract Management

  • Automatic recording and upload capability
  • Automated management
  • Poster and Abstract gallery with presenter video recording options
  • Same Smart Studio features as used for Presenters
  • Abstract assembly for peer review
  • Revenue generating options

Attendee Experience

  • Concurrent sessions
  • Break-out rooms
  • Audience response solutions, live slide sharing and second screen tools as live polls
  • Live Q&A
  • On-demand viewing post event

Education & CPD/CPE Management

  • CPD monitoring and reporting
  • Audited viewing of pre-recorded sessions
  • Reports of completion by attendee

Analytics & Feedback

  • Real time tracking of ticket sales and revenue
  • Downloadable reports
  • Presenter performance feedback from attendees

Applications

VCN’s platform, tools and features can be used to create and manage many types of events, here are a few ideas

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Virtual Conferences

Planning for and holding a physical conference has become almost impossible. Virtual conferences with a mix of formats such as live-streamed keynote speakers, workshops and pre-recorded breakout streams made available on the event website have become the go-to solution.

Corporate Meetings

Board and AGMs can be held virtually using conferencing and webinar technology. Shareholders can attend from anywhere in the world and vote or ask questions of the board via interactive poll and chat features.

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Education

Individual subjects and on-line courses can all be facilitated with the tools and features of the VCN platform. Continuous Professional Development courses  can be easily delivered to ensure professionals maintain accreditation whenever it suits them. They can be integrated with live Q&A to enhance the content and learning experience.

Fireside Chats

Board and AGMs can be held virtually using conferencing and webinar technology. Shareholders can attend from anywhere in the world and vote or ask questions of the board via interactive poll and chat features.

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Hybrid Conferences

Meetings where a part of the audience joins from the office and another part joins remote, enabled by audio and video conferencing technology with a strong focus on content sharing.

Company and Product Announcements

Company announcements and product launches can also be conducted using webinar Broadcasting from a studio environment may provide the formal setting and gravitas that a webcam may lack.

Webinars

A webinar allows a speaker from the hosting organisation/company to share PowerPoint presentations, videos, web pages or other multimedia content with audiences that can be located anywhere. Webinars typically have audio and visual components.

Marketing Events

Event marketing is a promotional strategy that involves face-to-face contact between brands and their customers at events like conferences, trade shows and seminars. Each event is different, it has different audiences, different content and different culture. Therefore, it deserves to be marketed in its own unique way. To succeed, the event marketer of the future needs to stay on top of the event marketing game.

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Town Hall Meetings

Town halls or Hands-on meetings are a critical part of engaging employees, they bring together an entire company to discuss important topics and align everyone to a common objective.

Professional and Product Workshops

Workshops can introduce a new concept or can demonstrate and encourage the practice of actual methods. It’s a great way to teach hands-on skills because it offers participants a chance to try out new methods and fail in a safe situation.